Retour aux offres d'emplois

Events Marketing Assistant – F/H

Présentation société

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. 

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.   

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care. 

Primary Function of Position: 

Provide administrative, logistical and compliance support to the regional Marketing teams for the organization and coordination of internal and external events, and other marketing related activities. The Marketing Administrative Assistant will work closely with the regional and European Marketing teams, sales teams and cross-functional departments dedicated to the assigned territory.

Roles and Responsibilities: 

Organization of tradeshows and scientific events (symposium, workshop, scientific diner)

• Create sponsoring agreement /educational grant /conventions, submit and follow with the Compliance & Legal team
• Establish and send attendance letters to HCPs attending our marketing activities and prepare attendance sheet for onsite signature
• Create new vendors/proctors, process Purchase Orders, follow on invoices and payment
• Coordinate hotel/meeting room/restaurant bookings, transportation respecting compliance limits
• Order services through congress organizers: furniture, electricity, cleaning, etc
• Organize mobile system reservation, delivery and pick up with transportation company
• Establish booth layout, organize booth set up and dismantling
• Collaborate with the sales team and determine the attendance planning for the tradeshows
• Implement the congress lead campaigns and follow-up with the team
• Follow-up of the events through the release of satisfactory surveys

Marketing events and VIP visits in our expert training centers:

• Book resources with the training team (location, da Vinci systems, trainers, models for demo)
• Confirm event dates with training centers and potential needs (ie meeting room, lunch)
• Book restaurant, hotel and transportation for participants and speakers
• Create and submit event agenda to the sales team
• Follow the events with a satisfactory survey and implementation of the participants in Wave

General administrative tasks:

• Order and coordinate shipment of marketing material, documentation, ISO
• Coordinate the shipment of the da Vinci system located in Pessac
• Collaborate with Mainfreight to upgrade the floating Simnow, support to sales when needed
• Support in the organization of the internal events (sales meeting, executive session, users meeting)
• Support Marketing teams by managing various notification and authorization processes with competent authorities across the assigned territory
• Coordinate with Admin support team the creation of contracts (CCL/One Shot/PO) and request of hospitality. Ensure compliance requirements are met through submission of internal compliance requests and manage HCP contracts, travel, fees and expenses for their participation to Intuitive activities

Descriptif du profil

• High school diploma/Secondary Education or equivalent; or equivalent experience in marketing
• Minimum 3 years’ experience in event management, marketing, preferably acquired in the medical device industry and in an international fast paced and changing environment (good understanding of Healthcare laws and regulations strongly preferred)
• Languages (spoken and written): fluency in French and English (Dutch is a plus)
• Excellent interpersonal, verbal and written skills coupled with ability to interact with a variety of departments and customers (marketing, sales, market access, legal/compliance roles, and healthcare professionals)
• Strong organizational skills and ability to work in a team-environment providing cross- functional support
• A keen ability to coordinate projects, organizing, prioritizing and coping with various tasks.
• Flexible and reliable, and strong attention to details
• Strong knowledge of all MS Office product suite
• Travel up to 20% required
• Location : office based (France – Pessac)

Postuler

Marie Igersheim
Marie.igersheim@intusurg.com